LOHS is hiring for an Administrative Assistant.
The Administrative Assistant is responsible for supporting the executive director and staff to promote the lifesaving mission of LOHS. The role involves a wide range of tasks including, but not limited to, volunteer management, coordinating maintenance and service providers, managing databases and record keeping programs and additional duties in accordance with LOHS mission, goals, and philosophy. The ideal candidate will be passionate about animal welfare, have strong communication skills, and a creative mind. Must be able to work in a dynamic, high- energy, team-oriented environment. Must be culturally competent with the ability to have good judgement and tact and enjoy working with a diverse variety of individuals and groups.
Essential Job Functions:
- High level of confidentiality with respect to the preparation and maintenance of confidential material and other matters.
- Provide administrative support to the ED including correspondence, scheduling meetings, preparation of meeting materials, follow-up communications.
- Assist with the front desk answering phones, helping the public, and supporting the volunteers.
- Monitor and respond to administrative email and general LOHS email accounts.
- Manage office supplies and maintain an organized, clean space.
- Manage volunteers ensuring all open shifts are filled.
- Assist perspective, new, and current volunteers with questions and concerns in a friendly and professional manner.
- Assist with maintaining volunteer, animal intake and care, and shelter medicine databases.
- Maintain a professional and friendly environment when interacting with the public, volunteers, and staff.
- Assist the Board Treasurer and ED with preparation and reconciliation of financial reports, money handling for services and donations.
- Other duties as assigned.
